Your yoga studio's schedule and finances in one place
Group classes, packages, instructor payouts and student tracking.
Definition
What is yoga studio management software?
Yoga studio management software brings the class schedule, student packages, attendance records and instructor payouts into one system. In studios where group classes run on a fixed weekly pattern, the schedule is set up once and students attend from their own packages.
A day
A day in the studio
Before the first group class of the morning the instructor checks their list from their own login; when the class ends they mark it completed and a class comes off everyone's package.
At lunchtime a student sends a request for the evening class from the portal; you approve it, the class goes into the schedule and the student sees the approval on their own screen.
In the evening you look at the calendar: which block filled, which class stayed empty. The week's schedule is already set, so there is nothing to build for tomorrow.
- Mehmet K. Reformer 12-class
- 9.600 ₺4 days late
- Zeynep A. Mat 8-class
- 8.200 ₺Tomorrow
- Burak T. Duo 10-class
- 5.600 ₺In 3 days
Screens are illustrative; names and figures are examples.
What changes
Problems and solutions
- The weekly schedule gets rebuilt every week.
- Group classes are defined against the studio's fixed schedule. You set it up once instead of entering it again and again.
- Who came to which class stays in a notebook.
- Attendance goes into the system. How many classes a student has used and how many are left appears on their card.
- Different package types get confused.
- Packages are defined by class count and validity period. If a student holds more than one, classes are deducted from the oldest first.
- Instructors do not know their own class lists.
- Each instructor sees their schedule, their students and their payout from their own login.
- At month end it is unclear who owes what.
- The list of outstanding payments sits on the panel. Who owes how much is visible at a glance.
- Students keep messaging to ask about classes.
- The student portal shows them their schedule and remaining classes. They send class requests from there and the studio approves.
- A package student and a one-off visitor are in the same class, and the accounting gets tangled.
- A one-off visit is sold as a paid single class and can be booked into any class type. In the same class the package student's session comes off their package and the visitor's off their single class.
- Morning classes are empty and evening classes overflow, and you only notice once the week is over.
- The weekly calendar shows every hour of the studio's working day, row by row. Which block is full and which stays empty is clear from a look at the week.
- You agreed a percentage with the instructor, but the figure gets argued over every month.
- Each instructor's rate is set once. Once a class ends, the instructor's share is calculated from that class's revenue and lands in the list of unpaid payouts.
- The same student turns out to be in two classes at once.
- If a student is already in another class at that hour, the system turns the second booking away.
Questions
Common questions
Can I manage drop-ins and package students together?
Yes. Single classes and package attendance run in the same schedule.
I have several instructors teaching different classes.
Each instructor has their own schedule, their own students and their own payout rate.
Can students cancel classes themselves?
They can send a cancellation request from the portal. The request goes to the studio for approval rather than cancelling automatically.
Getting started
Getting started
You bring your student list in through Excel and define your weekly schedule once. Fourteen days free.